In today's competitive business environment, every small business strives to seize the opportunity of government etendering. With many government departments increasingly relying on eprocurement portals for procuring goods and services, understanding the process of e-tendering has become crucial for small businesses looking to secure government contracts. In the state of Haryana, the government has made significant strides in digitizing the procurement process, thereby creating more opportunities for businesses to participate in government tenders. In this comprehensive guide, we will provide businesses with valuable insights on navigating the e-tendering process in Haryana. From understanding the registration process on eprocurement portals to effectively submitting a tender, we will equip businesses with the necessary tools and knowledge to successfully participate in the e-tendering process. With our expert guidance, businesses can position themselves to leverage the benefits of eproc and enhance their chances of securing government contracts.

Stepwise Guide to Register on Haryana eProcurement Portals

- Visit the official Haryana Government eProcurement System page:

https://etenders.hry.nic.in/

- Begin the registration process on the Haryana eProcurement portal by clicking on "Online Bidder Enrollment," located on the right side of the page.

- Fill in all required details marked with an asterisk (*), including Login Id, correspondence email, mobile number, company information (such as company name, registration number, registered address, PAN, nature of business, year of establishment, etc.), and contact details (including the contact person's name, date of birth, designation, etc.).

- Double-check all entered details to ensure accuracy and completeness in all mandatory fields.

- Enter the captcha as displayed and click on the "Submit" button.

- Receive the OTP on the provided mobile number, enter it in the designated field, create a secure password for your profile, and proceed with the registration.

- Complete the Online Enrolment on the portal by using the 'Click Here to Enroll' option available on the Home Page. Subsequently, perform the Digital Signature enrollment using an e-token after logging into the portal. Obtain the e-token from an authorized Certifying Authority such as eMudhraCA, GNFC, IDRBT, MtnlTrustline, SafeScrpt, or TCS.

Finding Relevant Bids on eProcurement Haryana Tender Portal

You can either directly visit Haryana tender portal and surf from the wide range of tender options available. Or you can hire a bidding expert agency like National Tenders.

National Tenders consists of a team of bidding professionals who assist you in locating the most relevant tender for your Business.

Here, you have the option to:

1) Browse Tenders by Categories

You can browse through various business categories such as Agricultural Products and Services, Agro Products, Floriculture and Silviculture, Foods and Beverages, Live Animals, Non-vegetarian Products, Pest Control Products, Cleaning Consumables, Clothing, and more. They offer a wide range of categories to help you identify the most suitable tender for your business.

2) Search Tenders by Location

By selecting a specific location such as Haryana tenders, you can access tenders issued by prominent companies in the state, such as Metal Scrap Trading Corporation LImited, North Western Railway, Northern Railway, and others.

3) Browse Tenders by Department

You can also navigate through tenders based on specific departments such as Zilla Parishad, Indian Army, Public Works Department, Public Health Engineering Department, Local Self Development Department, Military Engineer Services, and more.

The Tender Application Procedure

Here are the steps to apply for a tender on the eProcurement portal:

1. Open the Tender and Download Documents:

Access the relevant tender on the eProc portal and download all necessary documents. These typically include the Tender Notice, Bill of Quantities (BOQ), Terms and Conditions, and other relevant files.

2. Carefully Read the Tender Notice:

Thoroughly review the Tender Notice, paying attention to details such as basic information, scope of work, tender schedule, eligibility criteria, required documents, etc. Familiarize yourself with the Tender Notice Format.

3. Collate Required Documents:

Begin organizing the necessary documents for submission. There will be a mix of general tender documents and specific documents unique to the particular tender. Compile them according to the specified format.

4. BOQ Template Compliance:

Ensure that, in the case of eTendering, the BOQ template remains unaltered. Only fill in the designated columns without modifying the template to avoid the rejection of your bid.

5. Deposit Earnest Money (EMD):

Understand the procedure for Earnest Money Deposit and adhere to the specified timelines. Once the EMD is deposited, submit an original copy of the deposit to the Tender Authorities as per the outlined instructions.

6. Freeze Bid Submission:

Prior to final submission, click on the "Freeze Bid" button. This crucial step is necessary to validate your bid. Missing this step may result in your bid being considered invalid.

7. Obtain Acknowledgement Number:

After successfully submitting your proposal on the eProcurement Haryana portal, you will receive an acknowledgment number. This number can be utilized to track the tender status and access tender results in the future.

Tips for a Successful Tender Application

Thoroughly Understand the Tender:

• Read and comprehend all aspects of the tender documents.
• Understand the scope of work, requirements, and evaluation criteria.

Adhere to Guidelines:

• Strictly follow the guidelines provided in the tender documents.
• Ensure compliance with all specified formats and instructions.

Early Preparation:

• Begin the preparation process well in advance of the submission deadline.
• Allocate sufficient time to gather and organize all required documents.

Detailed Documentation:

• Provide comprehensive and accurate information in the tender documents.
• Double-check all calculations and data before submission.

Timely Submission:

• Submit the tender application well before the deadline.
• Avoid last-minute rushes that may lead to errors or omissions.

Take Expert's Guidance:

• Seek advice from experienced consultants for insights and guidance in navigating complex tender processes.
• National tenders is a perfect tendering solution that offers the advantage of a dedicated account manager, providing personalized assistance in identifying relevant tenders, guiding through the application process, and increasing the chances of a successful bid.

FAQs and Troubleshooting Tips

Q: How does Haryana eTendering system facilitate supply and contracts?

A: The Haryana eTendering system enables suppliers and contractors to participate in online bidding processes, submit their proposals, and enter into supply and contract agreements with the government.

Q: What is a rate contract in the context of Haryana eTendering?

A: In Haryana eTendering, a rate contract is an agreement between the government and a supplier or contractor specifying pre-negotiated rates for the supply of goods or services over a defined period.

Q: What is EMD in eTendering?

A: EMD, or earnest money deposit, is a security deposit required by the government from bidders to ensure their commitment and seriousness in the bidding process through eTendering.

Q: What are the repercussions of delays in eTendering processes?

A: Delays in eTendering processes can lead to extended project timelines, increased costs, and potential penalties for the parties involved,  mphasizing the need for timely execution.

Q: How does Haryana eTendering address payment requirements?

A: Haryana eTendering specifies the payment terms, methods, and schedules for successful bidders, ensuring timely and compliant disbursement of payments for the supplies or services rendered.

Q: What security measures are in place within Haryana eTendering?

A: Haryana eTendering incorporates robust security protocols to safeguard the integrity of data, transactions, and communications, ensuring a secure and trustworthy platform for all users.